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The Hilarious Misadventures of Business Records Retention in California

Ah, California! The land of sunshine, palm trees, and... mountains of paperwork. If you're running a business in the Golden State, you probably know that retaining records is not just important—it's a survival skill. So, let’s dive into the hilarious world of business records retention in California. Trust me, you’ll laugh, you’ll cry, and you might even start a filing cabinet collection.


Recruitment Records: The Dating Profiles of the Business World

Recruitment records are like the dating profiles of the business world. "Seeking highly motivated individual with a passion for Excel spreadsheets and the ability to survive on coffee alone." These records include job applications, resumes, interview notes, and background check information. California law says you’ve got to keep these romantic mementos for at least four years.


Imagine explaining to a new hire why you still have their resume from four years ago. "Well, John, we kept it because it had potential... much like your interview outfit." It's like holding onto an ex’s love letters, just in case they come back into your life.


Wage Records: The Financial Selfies

Wage records are the selfies of the business world. They capture every glorious detail of your employees’ financial lives—hours worked, wages paid, and all those sweet, sweet deductions. California says you need to keep these for at least three years, but federal laws suggest you hold onto them for up to four.


Personnel Files: The Baby Books

Personnel files are the baby books of your employees’ careers. They include performance reviews, disciplinary actions, promotions, and training records. California law requires you to keep these for at least four years after an employee leaves the company.


The Ultimate Plot Twist: Electronic Records

Just when you thought you had it all figured out, California throws a plot twist—electronic records. Yes, all these precious documents can be stored digitally, but they must be easily accessible and readable for the entire retention period. It's like moving from VHS tapes to Netflix; same content, but now you can binge-watch your compliance efforts.


So, there you have it, folks—the side-splitting world of business records retention in California. Remember, while the paperwork might seem endless and the rules might feel like they were written by a sadistic office supply salesman, keeping these records is no joke. It’s your best defense against legal woes, and who knows? Maybe one day, those dusty files will provide the perfect punchline to your office’s next big comedy night.


Happy filing!


I've attached a list of records retention requirements for you. And yes, this is just a few of them – because apparently, California thinks you're training to be an archivist in your spare time!


Still haven’t started or feeling overwhelmed trying to create your Workplace Violence Prevention Plan? Or maybe you’d rather watch paint dry than tackle that task? Well, you’re in luck! TruckeeHR has got your back. We’ll whip up a fully compliant workplace violence prevention plan faster than you can say "hazard assessment," and we’ll throw in training slides for your employees (yes, even in Spanish) because who doesn’t love a little bilingual safety? All delivered within a week, so you can get back to the important stuff – like debating which office plant is your favorite.  


Please email me at kpierce@truckeehr.com for details and prices.





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